Administrative officer

Location: Tbilisi, Georgia 

Type: Full-time | Hybrid  

Become part of a dynamic, owner-operated organization where you’ll work closely with the regional director, ensuring smooth operations and supporting strategic initiatives. 

About your role 

Join a dynamic, owner-operated organization where your work truly matters. As part of our growing team, you’ll collaborate closely with the Regional Director to ensure seamless operations and contribute to strategic initiatives that drive success. 

We’re seeking an Administrative Officer who thrives in a fast-paced environment and enjoys combining precision with creativity. In this role, you’ll manage essential administrative processes, oversee office operations, and play a key part in creating an efficient, welcoming workspace. This is your opportunity to bring organizational excellence and proactive problem-solving to a company that values innovation and impact. 

What You’ll Be Doing 

• Manage documentation: Oversee the primary document flow for Solveva (employment, labor orders, timesheets, vacation, sick leaves, benefits and compensations) ensuring accuracy, compliance, and timely processing in alignment with company standards. 
• Employee Onboarding & Offboarding Administration: Manage employee onboarding and offboarding by overseeing pre-onboarding processes, collecting and storing documentation, organizing work equipment, and tracking all related tasks in the internal HRM system. 
• Office Operations & Environment: Maintain an efficient and welcoming workspace, coordinate office supplies and services, and ensure day-to-day operations run seamlessly. 
• Travel Support: Assist with travel arrangements and business trips when required. 
• Vendor & Service coordination: Communicate with suppliers and service providers to guarantee uninterrupted office functionality and employee well-being. 
• Compliance & Policy Adherence: Support adherence to Georgian regulations and Solveva’s internal policies, working closely with relevant stakeholders. 
• Event planning: Assist in planning and organizing local office events as well as global Solveva gatherings to foster team engagement. 
• Point of Contact: Act as the first point of contact for internal and external inquiries, always ensuring professional and clear communication. 

What you´ll need 

• Proven experience in administrative or office management roles. 
• Strong organizational and multitasking skills. 
• Excellent communication skills in Georgian, English 
• Ability to work independently and proactively in a dynamic environment. 
• Attention to detail and a high level of responsibility. 
• Familiarity with basic accounting or document control processes is a plus. 

Key Qualities & Abilities 

• Proven Expertise: Demonstrated experience in administrative or office management roles. 
• Organizational Strength: Ability to manage multiple priorities efficiently and maintain structure in a dynamic environment. 
• Effective Communication: Fluency in Georgian and English (Russian is a plus), ensuring clear and professional interaction. 
• Proactive Independence: Comfortable working autonomously while anticipating needs and solving problems. 
• Attention to Detail: High level of accuracy and responsibility in all tasks. 
• Additional Knowledge: Familiarity with basic accounting or document control processes is considered an advantage.