Executive Assistant

 Are you looking for an exciting opportunity to work closely with top executives in a friendly and dynamic owner-operated company? Join us at our Bulgarian office as an Executive Assistant! Here you will interact directly with our CEO and other key leaders, playing a crucial role in our company's growth and success. 

‍About your role 

You will allow our management to focus on the further development of our firm. You will also be an interface to the employees and closely interact with core functions like HR. This requires that your personality and work attitude fit from the start: 

• Teamwork: You enjoy collaborating with others. 
• Trust and Empowerment: You embrace our culture where employees solve their problems independently; decisions are made by consensus, not top-down. 
• Open Discussions: You engage openly in discussions – the best idea wins. 
• Responsibility: You take personal responsibility for delivery. 
• Creativity: You can deal with sometimes vague tasks and see them as creative challenges. 
• Relationship Building: You are great at building trust-based relationships across the firm. 
• Interest in Software Development: You want to understand software development and how our work helps our insurance clients. 

Please do not apply if you think those requirements are just nice-to-have. They are pivotal for this role. If your personality convinces us, we will jointly shape your exact profile over time, where your personal strengths and preferences will be considered. For a start, we have the following in mind: 

Key Responsibilities: 

• Assist in drafting service contracts with clients and partners 
• Prepare and distribute documents, reports, and presentations for meetings 
• Coordinate and schedule meetings, conference calls, and events 
• Draft, edit, and proofread emails, reports, and other written materials for the CEO and other executives 
• Prepare summaries and briefs to support decision-making 

Additional Areas of Contribution:

• Manage internal projects 
• Coordinate client pitches 
• Contribute to our social media and general communication 
• Coordinate website content updates 

What you´ll need 

• At least bachelor's degree in business administration (or any equivalent) 
• Proven experience as an executive assistant or in a similar role, preferably in the IT or insurance industry 
• Excellent verbal and written communication skills in English  
• Knowledge of German is a plus 
• Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams 
• Interest to learn Power BI (we need it for reporting) 
• Exceptional organizational and time management skills 
• Ability to handle sensitive information with discretion and confidentiality 
• Strong problem-solving abilities and attention to detail 
• A proactive, self-motivated, and resourceful approach to tasks 
• Resilience, humor, and a healthy feeling for the own work-life balance 
• Ability to adapt to a fast-paced, dynamic environment and embrace change 

Reasons you’ll love working here 

• We are a Great Place to Work-certified firm with an excellent approval rate 
• We are an owner-operated company – our management keeps their promises 
• Small teams collaborate in a friendly atmosphere 
• We have a flat structure with little bureaucracy 
• Our culture of trust gives you flexibility for a sound mix of office and remote work  
• We provide you with your choice of hardware: Windows (Dell, Lenovo) or Mac (Pro, Air) 

About Solveva 

Solveva is an owner-operated company headquartered in Zurich, Switzerland, with offices in Bulgaria, Georgia, and Portugal. We are an agile software engineering firm for core insurance processes like pricing, underwriting, and risk management. Clients can either develop tailor-made software together with us or can subscribe to our self-developed solutions which we sell under our Actus brand. 

We offer a high level of personal responsibility with room for individual development and personal growth in an open and trustful corporate culture.  

All applications will be treated with the strictest confidentiality and only approved candidates will be invited for an interview!